Staff Accountant

Job Title:   Staff Accountant

Reports To:  Controller

CLARE Foundation is a nonprofit organization providing compassionate treatment and recovery services for alcoholism and substance abuse to individuals, families, and the community.

Summary: This position is responsible for assisting the Controller and other Staff in preparing financial statements and organizing, preparing, logging, maintaining, updating and monitoring company accounting files.

Responsibilities and Duties:

  • Handle Accounts Payable, Accounts Receivable and Payroll processing.
  • View cash disbursement checks and supporting invoices before sending to the Controller for approval.
  • Assist in the development, standardization, and implementation of effective policies and procedures for the Finance department to assure optimal performance of the department.
  • Increase process efficiencies, streamline processes and related analyses, and provide recommendations to the Controller.
  • Ensure compliance with internal controls and Accounting policies and procedures.
  • Post and reconcile the General Ledger and subsidiary accounts.
  • Post payroll, cash disbursements and adjusting entries.
  • Post month-end journal entries: administrative, facilities and depreciation allocations.
  • Preparation of analytical and cost accounting reports.
  • Provide analysis, data, reports, and other fiscally relevant information when required.
  • Forecast revenue, expenditures, and year-end balances by department and agency budget.
  • Review and provide daily cash management reporting to the Controller.
  • Maintain accounting records for grants, HUD entities, and fixed assets.
  • Prepare monthly Bank Reconciliations and post GL adjusting entries as necessary.
  • Provide monthly oversight of client money and reconcile client P&I accounts.
  • File annual Property Tax Welfare Exemption application.
  • Provide and assist in the agency’s annual independent financial audit; by preparing schedules, worksheets and any other required documentation that is needed by an auditor(s).
  • Preparation and reconciliation of health benefits.
  • Closely monitor financial performance of the organization and develop action plans to correct any negative variances.
  • Develops and delivers quality projects from inception to close-out on time and within scope and budget.
  • Participate in the development of the Agency Budget and participate in Strategic planning.
  • Maintain current working knowledge of DMH/DHS/DSS regulations as it relates to finance. This includes government rules and regulations and other key factors impacting practices.
  • Perform ad-hoc financial analysis and special projects as assigned or required.
  • Other duties as assigned.

Knowledge, Experience & Skills:

To perform this job successfully, an individual must be able to perform each essential function successfully. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Four-year degree (Bachelor’s degree) in accounting or similar discipline required;
  • Certified Public Accountant license preferred;
  • Three to five years related accounting experience, with specific experience in analyzing and reconciling general ledger accounts;
  • Knowledgeable in generally accepted accounting principles;
  • Ability to meet assigned deadlines;
  • Proficient in Excel and other Microsoft Office applications;
  • Excellent interpersonal and communication skills;
  • Systems oriented, organized with excellent follow-up skills;
  • Able to plan and manage multiple projects; and
  • Demonstrated ability to work effectively in a team environment.

To apply, please email a resume and cover letter to with subject line “Staff Accountant”.